When an employee's performance doesn't improve, a warning mail is used to let them know they may be terminated. Essentially, it's one last chance for the employee to improve before they're let go. When used in conjunction with a probationary period, this letter gives the employee a chance to improve their performance.
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Subject
This email intends to serve you an official warning for the incident that happened on _____
We got to know about [briefly mention the incident]. As you’re aware, this misconduct is against our company policy (mention the name of policy, page number, section no, etc>.
Our policies and guidelines are designed to keep employees at all levels feel open and safe. Since you have been found violating the rules, we’re forced to put you on a warning period from ____to _____ where your behaviour will be closely monitored.
A recurrence of any act of violation to company policies would be followed by strict action such as
We continue to believe that you’re an invaluable asset to our organization and hope to see immediate improvements.
If you are in need of any assistance or have any further queries, please feel free to reach out anytime.
Sincerely,
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