Best Of
11 Event Registration Tools to Level Up Your Attendee Experience
Article written by Parvathi Vijayamohan
Content Marketer at SurveySparrow
11 min read
28 June 2024
Best Of
Article written by Parvathi Vijayamohan
Content Marketer at SurveySparrow
11 min read
28 June 2024
Planning, in general, is stressful. But planning for an event is incredibly stressful, and it can quickly become overwhelming; regardless of your experience, contacts or your team’s size. Event registration tools can help you save time by automating some of the most crucial parts of this process.
To make things easier, the first section is about tools that have both paid and free plans. The second section includes options that have only paid plans or pricing on request.
Lastly, we have included a free option as well.
SurveySparrow is a flexible and powerful experience management platform. Like a Swiss Army knife, you can adapt it to fit your uses. It offers a free plan and paid plans starting at $7/month, which includes:
Limitation: SurveySparrow’s free plan doesn’t give access to payment features or attendee notifications. But it does have access to 1500+ integrations via Zapier. So connecting your form with your payment and marketing apps is super-simple.
You can try SurveySparrow for free for 14 days, and switch to the Forever Free plan if that suits your needs.
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Jotform is a popular online form builder that can be used for event registration. The free plan allows 100 submissions per month. Paid plans start at $34/month, and include:
Limitation: Jotform’s forms look good and work as they’re intended to. But some users might prefer more customization options.
If you want your event forms to have more pizzazz, check out this roundup of the best Jotform alternatives.
Eventbrite’s Organizer module, geared toward event organizers, includes all of the core features they would use to manage their event on the platform. It’s free for up to 25 tickets; paid plans start at US $1.79 + 3.7% per ticket sold. Key features include:
Limitation: The percentage fee on tickets sold can costly for non-profits.
Also, if you’re someone who wants complete control over your event page branding, you may find the customizations here a bit basic; choose a theme, change the colors, and add 1 main event video or upto 10 main images.
RSVPify has a comprehensive set of tools for event planners, particularly for registration and guest management. If you only need it for selling tickets, it costs $0.90 + 1.95% per ticket sold.
But if you need it for full-fledged event management, the free plan allows up to 100 registrations per event. The paid plans start at $19/month and include:
Limitation: Users have mentioned that there are a lot of features to choose from – and some of those features can be hard to find. This simply means that you may need to spend more time learning the ins and outs of the platform.
If knowledge-sharing in a virtual setting is a core part of your event, you might want to consider GoTo Webinar. The free plan allows planning, promotions, and analytics for 100 registrants per event. Paid plans start at $59/organizer/month, and include:
Limitation: You get what you pay for. In addition, many users have reported technical glitches while using the product.
While event organizers of all kinds can, and do, use Whova, this platform is a better fit for event management companies (in our opinion). They can use Whova to manage multiple client events efficiently; it has comprehensive features for the entire event lifecycle. Key features include:
Limitation: Whova doesn’t offer a free plan or a trial. Also, they don’t show their pricing upfront.
According to a couple of user reviews it’s because everything is sold as add-ons. As a result, it’s almost impossible to test out the platform – an essential step if you want to know whether it’s worth the money.
If you just need an event check in software – one that’s both user-friendly and affordable – RegFox is a solid choice. Paid plans start at $0.99 + 1% per ticket sold, and they include:
Limitation: RegFox does not offer a free plan or a trial. But it does offer a 30-minute demo video, which you can access once you sign up for the platform. Users expecting 2,000 attendees or more are eligible for a custom 1 on 1 demo.
Due to its all-in-one feature set, Bizzabo is an ideal B2B event platform for large organizations and experiential event agencies. Paid plans start at $499/user/month, and includes:
Limitation: Bizzabo’s pricing is on par with its features, which are designed for managing complex events with many elements.
If you’re not planning for something on this scale, there are other tools on this list which are far cheaper.
Cvent is a leading provider of event management technology. In other words, it offers software solutions for event planning, management, marketing, venues and suppliers. As this is an exhaustive list to cover, we’ll stick to Cvent’s advantages as an event registration tool:
Limitation: The diversity of Cvent’s features means that you need to be prepared for a long learning curve. Additionally, Cvent is on the expensive end, but it’s worth it if you need the extra features.
If building a unique event experience for your attendees is a priority, SpotMe’s features might be just what you need. Like Bizzabo, SpotMe has an extensive list of event solutions. So we’ll just look into its USPs as an event registration tool:
Limitation: Aside from some minor technical glitches, we didn’t come across any serious complaints about SpotMe. However, like all large platforms, it has a steep learning curve. Plus, it’s one of the pricier tools on this list.
You thought it would be Google Forms, didn’t you? While it’s a reliable option, it currently doesn’t offer in-built payment processing or automatic confirmation emails. Both are there in HubSpot. Other key features include:
Limitation: If you’re planning a small event, and you just need a basic registration tool, go for HubSpot. However, you may need a paid subscription to access more advanced form features.
Google Forms, on the other hand, is totally free.
Event registration software are good for more than just managing queues. They can:
With these tools, you can automate many tasks in registration: like capturing attendee information, processing payments, and sending confirmation alerts.
Result: You are free to focus on the important stuff – like venue coordination and speaker scheduling.
This is a key KPI for any event. You can also track ticket sales in real-time.
Result: You can adjust your marketing and promotion efforts accordingly.
Event registration tools allow attendees to register quickly and easily from any device. They can maintain follow-ups and provide attendees with access to vital information, such as the schedule and speaker bios.
Result: You can keep a constant line of communication with your attendees with little manual effort.
Information from registration forms can tell you everything you need to know about your TG – like their demographic details, contact details, areas of interest and more.
Result: You can improve future editions of your event and create more relevant marketing campaigns.
Choosing the right event registration tool can make a huge difference to your event experience.
The tools we’ve listed offer everything – from user-friendly interfaces to powerful analytics and customization. Find the one that fits your needs, and you’ll be free to focus on the most important part – setting your event up for success. Adios!
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